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COVID-19 Vaccination Programme and Guidance for Care Providers

Please see content sections below for information and resources about the vaccination programme

29th September 2021: The National Booking Service now open for social care colleagues to book booster

The National Booking Service now open for frontline health & social care colleagues to book their COVID-19 booster vaccines

Boosters will be available providing it has been six months since individuals received their second dose. Staff can book their booster appointment through the National Booking Service online, by ringing 119, or by visiting their nearest walk-in centre. Eligibility applies to all staff in care homes or those working directly with people clinically vulnerable to COVID-19. Access to booster vaccinations at walk-in sites is subject to ID requirements set out below and after checks to verify vaccination history.
As part of the booking process, social care workers will need to self-declare they are a frontline health or social care worker. Proof of employment accepted will be:

  • A workplace photo ID,
  • A recent letter from their employer (last 3 months), or
  • A recent payslip which shows their employer (last 3 months)

Flu Vaccinations For Carers & PA's

Free flu vaccination for personal care assistants

Flu is a serious illness that can cause severe complications and death. Vaccination helps prevent individuals from getting flu or from spreading it to people who receive care and support. The flu vaccination protects you, your family and the people you care for.

All health and social care workers, as key workers, are encouraged to secure their vaccination against flu if they are directly involved in caring for people who receive care and support. This includes all personal care assistants (frequently called personal assistants (PAs)).

All PAs are eligible for a free flu vaccination from their GP practice or a local community pharmacy. Other social care workers may receive vaccinations through employer-provided schemes. However, as this is not possible for direct payment holders, all PAs can use the free vaccination scheme.

A PA is anybody who is employed via an individual’s personal budget (including those who self-fund) or personal health budget to provide the individual with ongoing care and support. Employment arrangements for PAs differ from those of social care workers or NHS employees, in that they are often directly employed by individuals via a direct payment and sometimes by a third party independent of the NHS and social care system.

Direct payment holders (that is the individual who receives care and support) and third-party employers should ensure that the PAs they employ are aware of the free flu vaccination and have the opportunity to access it. However, direct payment holders do not have to pay for flu vaccinations for PAs they employ, as the funding allocated to them is to pay for their own health or social care package.

Direct payment holders can protect themselves from the flu by making PAs they employ aware of the vaccination, and by ensuring they receive a letter of employment to prove their identity to make it easier to access the vaccination for free.

Achieving high uptake of vaccination will keep services running and reduce the burden on the NHS and social care systems during winter, which is why Clinical Commissioning Groups, local authorities and direct payment holders are asked to encourage PAs they either directly employ, or fund via personal budgets or personal health budgets, to be vaccinated.

Information for personal assistants

Why you should get a flu vaccination

Getting the vaccine will help to protect you, your family, and the people you provide care and support for, from getting the flu.

For people in at-risk groups, such as those aged 65 or over or with an underlying health condition, flu can be a serious disease and can cause death.

As a PA, you may well be caring for people in these at-risk groups. Getting the vaccine will mean you are much less likely to catch the flu and spread the flu to those you care for, helping to protect them and yourself this winter.

Vaccination reduces the spread of flu among staff and people receiving care and support, keeping health and social care services running and reducing the burden on the NHS and social care systems during the winter. This is true every year, but it is particularly important this year, as COVID-19 is still in circulation.

How PAs can get a flu vaccination

The NHS provides a vaccination scheme that provides free flu vaccinations to some health and social care workers, including PAs. Some health and social care organisations, such as large care homes, may run their own vaccination schemes, but this is unlikely to apply to PAs.

To access the scheme, you simply need to attend a GP practice or community pharmacy and identify yourself as a PA.

However, we are aware that individuals have been asked to provide proof in the past. If you are asked to provide proof some of the things you could use are:

  1. A letter from your employer.
  2. An ID badge.
  3. A payslip.

You will then need to visit your local GP practice or community pharmacist, who will be able to give you the flu vaccination. If you need to prove your entitlement, you can use any of the suggested proof above and a copy of this guidance. The vaccination will then be given to you, free of charge.

When to get the flu vaccine

The best time to have a flu vaccine is in the autumn, before flu starts to circulate. The majority of vaccines are given from September to the end of November but it’s still possible to get a flu vaccination through to the end of January.

There is enough flu vaccine for everyone who is eligible to get vaccinated. If you are eligible and are asked to wait, there is still time to get vaccinated at a later opportunity.

Safety of the flu vaccination

The flu vaccines used in the national NHS programme have a good safety record. The vaccines are thoroughly tested before they are made available in England.

You may have a mild fever and aching muscles a few days after having the vaccine and your arm may be sore at the injection site. Further information is available on possible side effects.

Those who shouldn’t get a flu vaccine

Most adults can have the injected flu vaccine, but you should avoid it if you have had a serious allergic reaction to a flu vaccine in the past. If you are uncertain whether you should avoid it due to a medical condition, you should speak to your GP.

You may be at risk of an allergic reaction to the flu vaccine injection if you have an egg allergy. This is because some flu vaccines are made using eggs. Ask a GP or pharmacist for a low-egg or egg-free vaccine.

If you’re ill with a high temperature, it’s best to wait until you’re better before having the flu vaccine.

Effectiveness of the flu vaccine

The flu vaccine is the best protection we have against flu, which can cause serious illness and death in at-risk groups.

Studies have shown that the flu vaccine will help prevent you from getting flu.

Flu is caused by a number of different strains of the flu virus and the vaccine only protects against those that are most likely to cause flu during this year’s flu season. As a result, there’s not a 100% guarantee that you won’t get flu if you’ve been vaccinated.

However, even if you do get flu after being vaccinated, studies have shown that you’re likely to have a much milder and shorter illness.

You cannot catch flu from the flu vaccine because there are no live viruses in the vaccine given to adults.

Getting the flu vaccination every year

The strains of flu in circulation change every year, so the protection from the vaccine you had last year will decrease over time.

New flu vaccines are produced every year to protect against the strains most likely to be in circulation, which is why people are advised to be vaccinated every year.

Agreeing to be vaccinated

It’s important that as many PAs as possible get the vaccine – it protects you, your family, and the people you provide care and support for, from the flu – but if you don’t want to have the vaccine for whatever reason you don’t have to have it.

For direct payment holders, third-party employers and self-funders who employ PAs

Your role

If you employ PAs, we are asking for your support to ensure your PAs are aware of the availability of the free flu vaccination, and are able to access it through a letter proving their employment. There is no central list of all PAs- that is why we are asking for your help.

Please provide a letter of employment for each PA, as soon as you can. Your PA(s) will then be able to use this as a letter of entitlement to access the vaccination, from September.

Cost to you or your PAs

There will be no cost to you as a direct payment holder or self-funder, or to your PAs. The vaccination will be paid for by the NHS.

If the employer is a direct payment holder, they are not expected to have the facilities to run private vaccination schemes, so personal care assistants employed through a social care direct payment or personal health budget, are entitled to the NHS scheme like other front line workers.

Where employee-led occupational health services are not in place, the NHS will continue to support vaccination of social care and hospice workers employed by registered residential or domiciliary care providers, as well as those employed through Direct Payment and/or Personal Health Budgets to deliver domiciliary care to patients and service users. Vaccination will be available through community pharmacy or their registered general practice. This scheme is intended to complement, not replace, any established occupational health schemes that employers have in place to offer flu vaccination to their workforce.


15th September 2021: VCOD Exemptions Temporary Process

Please find below a letter from Claire Armstrong, Director of Adult Social Care Delivery at DHSC, on the exemptions process for the vaccination as a condition of deployment regulations. It outlines the non-exhaustive list of medical exemptions from the Covid-19 vaccine and the temporary self-certification system to declare them. This temporary system will expire 12 weeks after the NHS COVID Pass System is launched.

Also below are the forms care workers can use to self-certify their exemption or self-certify that they have been vaccinated abroad.

Health and Social Care Mandatory Vaccination Consultation

A consultation will be launched today on protecting patients by mandating vaccination for frontline health and social care staff in England.

Vaccination for People with a Weakened Immune System

COVID-19 vaccination: for people with a weakened immune system

Information on the third dose for people with a weakened immune system.

Vaccination Programme and Updates for Community Social Care Staff in Nottingham

1st October 2021: Guidance Published on medical exemptions proving you are unable to get vaccinated

COVID-19 medical exemptions: proving you are unable to get vaccinated

How to apply for official proof that, for medical reasons, you're unable to be vaccinated and/or tested for COVID-19.

17th September 2021: Covid booster jabs available for health and care colleagues from 17 September 

You may be aware that the JCVI has recommended booster jabs for those who have had two doses of the Covid vaccine more than six months ago. The first cohorts will be health and care staff and those over fifty and whilst we expect the national booking service to open for the public soon, we are able to offer booster vaccination for health and care staff from Friday 17 September

Those eligible for a vaccination must have had their second dose more than six months ago and must be able to produce ID showing that they work in health and care. We will be opening more widely as soon as the national booking service is available, but this will allow us to vaccinate as many colleagues as possible in this short window, so allowing us to free up slots later and maximise the number of people we can immunise.

You can book online at SwiftQueue, with appointments at the King’s Mill Hospital vaccination hub offered on a first come, first served basis. If you have booked through SwiftQueue before then your previous account will be active, if not then you will need to register an account.

We are asking people to pre-book to help us to manage social distancing, bearing in mind that the clinically extremely vulnerable are also able to receive their third dose at this time. 

You will be asked to bring your staff ID and your NHS Number to verify your eligibility. If your second dose vaccination was less than six months ago we will not be able to vaccinate you. 

The third dose is Pfizer, as recommended by the JCVI. We know that there are a small number of people who had two doses of the Astra Zeneca (AZ) for medical reasons. If this applies to you then please call us on 0115 883 4690 between 8am-2pm  to book your appointment as your third dose will also be AZ. If you had the AZ jab but didn’t have a specific medical reason then your booster will be Pfizer. 

Please take this opportunity to come forward and to ensure your immunity continues to be supported by the vaccination.

6th September 2021: Preparing for Vaccinations Autumn and Winter 21

Dear care colleagues, 

Please find, via the attached pdf, a letter from Claire Armstrong, Director of Adult Social Care Delivery. 

Thank you, 

NHS Test and Trace

1st September 2021: Third primary COVID vaccine for people who are immunosuppressed

Third primary COVID-19 vaccine dose for people who are immunosuppressed: JCVI advice

Statement from the Joint Committee on Vaccination and Immunisation (JCVI) on the benefits of a third primary COVID-19 vaccine dose in individuals aged 12 years and over with severe immunosuppression.

18th August 2021: Adult Social Care Update - Self Isolation Guidance Special

Please click this link for the latest edition of the Adult Social Care Update.

This special edition is dedicated to updated self-isolation guidance for care staff, care home residents and those working in or receiving care in supported living settings.

Also, below is a letter from Claire Armstrong, Director, Adult Social Care Delivery, Department of Health & Social Care, explaining the background to the latest changes, and an updated Q&A. The general resource page is here. Specific links below: 

11th May 2021: Vaccination bookings for care home staff and frontline health and social care workers

Please note the following change to vaccination bookings for care home staff (JCVI priority group 1) and  frontline health and social care staff (JCVI priority group 2) who have yet to book their 1st dose vaccine.


Frontline staff in JCVI groups 1 and 2 who are aged over 40 can book their vaccination via the National Booking Service website by clicking on the link for people aged 40 and over. The National Booking link is: . Alternatively, you can ring the 119 national booking line.


Frontline staff in JCVI groups 1 and 2 who are under age 40 and have not yet booked a vaccine can do so through the Local Booking Team on 0115 883 4690. In addition, staff under age 40 who fall within JCVI groups 4 (clinically extremely vulnerable) and 6 (clinically vulnerable) can also book a vaccine via the Local Booking Team number.

28th April 2021: Change to local vaccination bookings for priority staff

There has been a change to booking arrangements for frontline staff and other priority groups to receive their vaccination. Everyone is now being asked to book via the National Booking Service. As the majority of provider staff identified as being in JCVI priority groups are likely to have already had the vaccine, this may have a limited impact.

The new link to access the vaccine for any remaining is: The separate links for each priority group are now live. 

17th Feb 2021: Online COVID vaccination event for BAME colleagues to share their experiences

NHS England and NHS Improvement and the Chief Nursing Officer’s BAME Strategic Advisory Group will be facilitating a series of online events for BAME staff in the region to share their lived experiences around the vaccination programme to date.  All health and care staff working in the Midlands region are welcome to attend the sessions. The events will take place on the following dates, with booking links available for each event set out below:


•  Tuesday 23 February 2021,          5.30pm to 7pm

•  Wednesday 24 February 2021,     2pm to 3.30pm

•  Saturday 27 February 2021,         1pm to 2.30pm


The events will also aim to provide a clearer understanding of vaccine uptake and potential hesitancies that are emerging among BAME colleagues and communities in the region, as well as helping to allay concerns by providing a safe space for staff to ask questions of experts from a diverse range of backgrounds.  The sessions are open to all health and social care colleagues working in the Midlands region, as well as BAME Workforce Allies, Chaplains, BAME Staff Networks, EDI Leads, Freedom to speak up guardians (FTSU), Staff Sides representatives and health and wellbeing champions

Communications colleagues are asked to support the event by sharing the above dates and booking links via their own internal communications channels, as well as their local COVID vaccine teams, EDI leads and through their local BAME staff networks.


For more information about the events, please contact Paul Singh by calling 07783 821 568 or by emailing

11th Feb 2021

Frontline Health & Social Care staff

If you are frontline health and social care staff, book your vaccination here

or book by calling 0115 883 4640.

3rd Feb 2021


We are now rolling out the vaccine deployment programme for frontline staff in those sectors who meet the Standard Operating Procedure (Cohort 2) NHS  and Local Government guidance which identifies those staff who are: 

  • At high risk of acquiring infection
  • At high individual risk of developing serious disease or
  • At risk of transmitting infection to multiple vulnerable persons or staff 

As you will be aware this cohort of workers is a large group working within a number of different organisations in order to manage the roll out we have put in place a vaccination operation group to oversee the coordination of COVID-19 vaccination for frontline social care workers of all sectors.  The coordination involves the deployment of a local capacity and delivery plan to maximise access and uptake, and to ensure those providing direct care are prioritised.

Organisations are now being notified and asked to put information into an e-portal the information is important to enable us to determine the number of vaccines which will be allocated on that day to each organisation. The portal will be managed daily -Monday-Friday to ensure priority groups are identified.

In the first instance this will be:

  • Home Care Providers
  • Personal Assistants
  • Those working in Special Schools

Once we have completed this cohort, we will then continue work with other organisations and individuals who will have inputted into the portal in readiness for receiving a vaccine slot.

We have also set up a dedicated email address for you to raise any questions/queries this is a managed email account however we may not respond to you on the same day due to volume.


NCC VOOG - Vaccination Operations Oversight Group

29th Jan 2021

We are pleased to inform that Nottingham City Council are now in a position to commence the roll out of the COVID vaccination programme for community social care staff (JCVI Priority Cohort 2) in line with the Standard Operating Procedure from ADASS, LGAS and NHS dated 14th January 2021. 

To facilitate this, Nottingham City Council needs an overview of the numbers of eligible staff (and breakdown of priority of staff) and to make this information available to our local NHS Vaccination Operations Centre and system partners to support planning and delivery arrangements. 

As you have been identified as a community social care provider, we will need you to supply information on the numbers of eligible staff at your service so that all eligible staff are given access to the vaccine. It is imperative that the information required is supplied by yourselves from the 1st February, 2021. 

Information Required from you

  • We will need you to supply the actual headcount numbers of eligible and priority staff at your service. 
  • If you deliver multiple services of the same category (e.g. multiple hostels) please make one submission per provider. 
  • If you deliver multiple services across different categories (eg homecare AND supported living) please submit one submission per category
  • Please do not supply names of staff at this stage.


You can submit this information by using this link


Who are eligible staff?

  • All frontline social care workers directly working with people clinically vulnerable to COVID-19 who need care and support.
  • This will include workers who are involved in providing direct support and/or managerial, administrative and ancillary functions to a social care and support service.


Who are priority staff?

Priority of access to the vaccination will need to be given to those frontline workers who are: 

  • At high risk of acquiring infection
  • High individual risk of developing serious disease
  • At risk of transmitting infection to multiple vulnerable persons


What will happen next?

Once you have submitted the information via the link above, you will receive an email with the following information: 

  • Number of allocated slots
  • Form to complete with names of individual staff. This form is to be supplied to the vaccination centre.
  • Contact details for the vaccination booking service


If you have any questions about the process please email Please note that this email is for queries ONLY and should not be used to book appointment slots.


Thank you for your continued support during these unprecedented times 

Vaccinations and Care Homes

15th September 21: VCOD Exemptions Temporary Process

Please find below a letter from Claire Armstrong, Director of Adult Social Care Delivery at DHSC, on the exemptions process for the vaccination as a condition of deployment regulations. It outlines the non-exhaustive list of medical exemptions from the Covid-19 vaccine and the temporary self-certification system to declare them. This temporary system will expire 12 weeks after the NHS COVID Pass System is launched.

Also below are the forms care workers can use to self-certify their exemption or self-certify that they have been vaccinated abroad.

8th September 21: Care Provider Alliance hosted webinars and resources

Q&A from Vaccination as condition of deployment webinar Q&A and presentations from a webinar on the implications and implementation of COVID-19 vaccinations as a condition of deployment in care homes in England. The webinar, which included contributions from the Care Quality Commission and NHS England, was held on 26 August 2021.

6th September 2021: Easy Read Guidance Produced for People Working or Volunteering in Care Homes

COVID-19 vaccination of people working or volunteering in care homes (easy read)

From 11 November 2021, anyone working or volunteering in a care home will need to be fully vaccinated against coronavirus (COVID-19), unless exempt.

1st September 2021: Third primary COVID vaccine for people who are immunosuppressed

Third primary COVID-19 vaccine dose for people who are immunosuppressed: JCVI advice

Statement from the Joint Committee on Vaccination and Immunisation (JCVI) on the benefits of a third primary COVID-19 vaccine dose in individuals aged 12 years and over with severe immunosuppression.

27th August 2021: Template text for care home managers to use in notifying contractors or visiting professionals of the requirement for mandatory COVID-19 vaccination

Please find below a template ADASS have circulated to use to inform visiting professionals and/or contractors about the necessity for vaccination.

23rd August 2021: Vaccinations for NHS Staff Entering Care Homes Letter and FAQs

4th August 2021:

Vaccination of people working or deployed in care homes: operational guidance

The Department of Health and Social Care (DHSC) have amended the Health and Social Care Act 2008 (Regulated Activities) Regulations 2014 so that, from 11 November 2021, all care home workers, and anyone else entering a care home, will need to be fully vaccinated against COVID-19, unless they have an exemption.

DHSC have published detailed operational guidance for providers to help them prepare for this change and we are urging all relevant providers, managers and staff to read it and to take any necessary actions:

Statement on COVID-19 vaccination of people working/deployed in care homes: the role of the Care Quality Commission

Care Home Agency Staff – Checking Vaccination Status

As part of our learning from recent outbreaks we would like to remind registered managers of the importance of checking the vaccination status of agency staff prior to working in the service, after 16th November vaccination of staff will be mandatory and would ask that your service has a process to check vaccination prior to working on a shift in your service. In addition we would also like to ensure that agency staff are tested prior to working at the home. 

We are aware that there are agency staff who are residing in Nottingham & Nottinghamshire who come from out of area and may be registered with a GP outside of area. Anyone can book a covid vaccination following this link:  a vaccination can be booked in Nottingham or Nottinghamshire  even if they are registered with a GP elsewhere.

29th July 2021: Vaccination as a condition of deployment - beginning of the grace period

The vaccination as a condition of deployment regulations have been signed and the 16-week grace period began on Thursday 22 July. This means that the regulations will come into force on Thursday 11 November. For those beginning their vaccination journey, they must have their first dose by Thursday 16 September to allow the eight-week gap between doses and ensure they are fully vaccinated by Thursday 11 November. 

DHSC has created a digital asset outlining the timeline, for you to use if you wish.
DHSC will produce a full impact assessment. As an interim measure, it has published a Statement of Impact. This offers an upper, lower and central estimate of the proportion of the workforce who may be unvaccinated by the end of the grace period: upper 12%; lower 3%; central 7% - which equates to roughly 40,000 workers in CQC-registered care homes. The cost implication for providers of the central estimate would be £100M.

6th July 2021: Attention: Care homes residents missing second dose of COVID vaccination

It has come to our attention that there are some care home residents who may have missed their second COVID vaccination due to either being in hospital, moving between care settings or discharged home when second doses were given.  General Practice’s do not follow up care home residents who have missed their second vaccination.

It is the care home manager’s responsibility to advise the vaccination service if there are residents who still require their second vaccination.  It is essential that all residents receive their second dose swiftly, due to the new variants of the infection circulating across the Country.  Residents who have had both vaccination doses will have the highest level of protection from COVID-19 and the new variants.

Please could all care home and care setting managers review their resident data and ensure that all residents have received both of their vaccination doses. If residents are in hospital when their second vaccination is due, please contact the ward and make them aware so that vaccination can be given during their stay.

If there are residents in your setting that need a second dose, please contact  if your setting is in the City or County.  If you are a Bassetlaw care home manager, please contact the GP practice linked to your care home.

28th June 2021: Compulsory Vaccination of Staff working in CQC Registered Care Homes

Regulations have now been laid before Parliament. The 16-week grace period will begin once these are passed and signed. DHSC are hoping that will all happen before the summer recess.

Please see attached stakeholder Q&A from DHSC for further information about the regulations.

12th May 2021: Making vaccination a condition of deployment in older adult care homes

The DHSC are seeking your views on a proposal to make COVID-19 vaccination a condition of deployment in older adult care homes.

This consultation closes at 11:45pm on 21 May 2021.

19th March 2021: Second Covid-19 vaccination dose in older adult care homes

From Monday 22 March, visits to give second doses of Covid-19 vaccination will begin in older adult care homes. 

This will follow the same process as first doses. The Roving team will be in touch with you directly to arrange a date and time at your care home and as before, will need as many staff available as possible to help and support.  Any lessons learned from the first doses will be really helpful for the second so please plan ahead. 

All older adult care homes will have second doses of the vaccine within 12 weeks of the first, in line with government and medical advice. If you have any questions, please email 

In homes where there have been cases of Covid-19 there will be a 28-day isolation period after the most recent positive case.  The team may be able to vaccinate in bigger homes after a risk-assessment but this will be looked at by the Roving Team on a home by home basis. 

Second dose vaccinations for care home staff

If you are a care home staff member who had your first dose vaccination at the care home you work at, you will also be vaccinated when the Roving team come to do second doses. 

If you went to a vaccination site or hospital hub for your first dose you will need to go back to the same place. You should have been given a date and time for your second appointment but if you are not sure when your appointment is you can contact the booking line on 0115 883 4640 or if you booked online, log into your Swift Queue account to check. 

Guidance for care home staff on first dose vaccinations

If you are a care home staff member who has not had your first vaccination and want to have the vaccine, you are still eligible. The team who come in to the care homes will give first doses to anyone who missed the original visit.  It’s really important to get vaccinated to help protect yourself and the vulnerable people you care for, as well as colleagues, family and friends. 

If you would prefer you can also go to any of the below sites for your vaccination.  You don’t need to book an appointment – all you need to take is your NHS ID badge or social care ID badge. 

  • Mansfield Vaccination Centre
  • The Towers, Mansfield (pharmacy-led site)
  • Ashfield Health Village
  • Forest Recreation Ground
  • Gamston Community Hall
  • King’s Meadow Campus
  • Newark Showground
  • Richard Herrod Centre


You can also have your vaccination at Queens Medical Centre, City Hospital or King’s Mill Hospital, but you must book in advance by calling the local booking line on 0115 883 4640. 

There is more information about the Covid vaccination programme on the local CCG website including videos, leaflets and answers to frequently asked questions. Visit the Nottingham & Nottinghamshire CCG website for more information.

1st Feb 2021: Care Home Vaccination Follow Ups

Care home vaccination follow-ups

How to contact us if your eligible care home in England has not yet been visited for the COVID-19 vaccine.

The COVID-19 vaccine has now been offered to residents at every eligible care home with older residents across England. Nurses, GPs and other NHS staff have offered the life-saving jab to people living at more than 10,000 care homes with older residents.

The small remainder have had their visits deferred by local directors of public health for safety reasons during a local outbreak. Those homes will be visited and vaccinated as soon as NHS staff are allowed to do so.

We’re advising any care home in England with older residents and staff who have not yet been visited to contact us to ensure vaccinations can be offered as soon as possible.

Eligible care home managers should email

29th Jan 2021: Important Vaccination Messages for Care Home Staff

Care Home vaccination briefing which includes important vaccination messages for care home staff and FAQs.

18th Jan 2021: Vaccination Programme Update for Older Persons Care Homes

Earlier this week, all vaccination programmes across the country were told by the national NHS that all Covid-19 vaccinations in older persons care homes must happen by Sunday 24 January. This is a huge task to carry out so we really need your support. Please read important information below. 

What happens next

All older persons care homes will be contacted in the coming days to tell them of the potential date of their visit. Care homes will be contacted 24 – 28 hours before the visit to talk through details. Care homes will be asked to make sure they have as many staff available as possible to help with ensuring residents are ready and also to receive their Covid-19 vaccine if they have not had it already. 

When and how quick vaccinations will happen depends on the availability of vaccine supply, however we want to make sure you are aware and ready for a visit. Wherever we can we will give you a minimum of 24 hours notice but due to how quick we are rolling this out, you may be contacted in a shorter time frame. 

It is also essential that the visit is uploaded onto the Capacity Tracker as soon as possible on the day of the visit and Care Home Managers are asked if they can support in making this happen. 

Guidance and a helpful leaflet can be found here and  Please can we encourage you to share with your residents and staff. 

If you have any queries, please contact; for Nottinghamshire County Council: for Nottingham City Council: or email

11th Jan 2021: Video encouraging care home workers to get vaccinated

8th Jan 2021: Message regarding Covid-19 vaccination programme – second dose of Covid-19 vaccine

The Joint Committee on Vaccination and Immunisation (JCVI) has recently recommended that as many people on the JCVI priority list as possible should be offered a first vaccine dose as the initial priority for the vaccination programme. The 4 UK Chief Medical Officers agree with the JCVI that at this stage of the pandemic giving the first doses of vaccine to as many people on the priority list as possible will protect the greatest number of at risk people overall, in the shortest possible time. This new guidance means that we need to reschedule planned second doses of the vaccine.  Please read the information below about how this may affect you.

I have had my first dose of the Covid-19 vaccine and have my second one booked in for 21 days after – what should I do?

If you have already had your first dose of the Covid-19 vaccination and have your second appointment booked in for 21 days after, you may receive a letter in the coming days to let you know you will have your appointment rescheduled.

You do not need to contact us. Please do not attend the appointment we have previously arranged for you - we will contact you to reschedule your second vaccine appointment. Your second appointment will be arranged for up to 12 weeks after your first appointment.

Your first dose of the vaccine will give you very good protection against the virus but you should still observe the government’s guidance on social distancing. 


I’ve not had the first dose of the Covid-19 vaccine – what does this mean for me?

If you are due to have your Covid-19 vaccination now or in the coming days and weeks at your care home, please note you will have your second dose of the vaccination up to 12 weeks after in line with the new guidance. This applies to both staff and residents.

If you have not been contacted about Covid-19 vaccination at your care home yet, please do not worry. The Vaccination Roving team (ECRT) will be in contact when your care home is due to be vaccinated.

If you have already had two doses of the Covid-19 vaccination, there is nothing for you to do.


Do I still need to have my second dose?

Yes, it is really important you have two doses of the Covid-19 vaccine to get the best long-term protection from the virus. Please make sure you attend both appointments.

Please remember that even when you have received your vaccine, you must follow government guidance on social distancing and wearing a mask, as well as the additional measures in place in your area. 

We apologise for any inconvenience this may cause and thank you for your understanding.


For more information and guidance, please visit the website.

4th Dec 2020: COVID-19 vaccinations and care homes: programme launch

A letter from the Minister for Care to local authorities, directors of adult social services and managers of care homes for older adults.

1st Dec 2020: Message Regarding Covid-19 Vaccination Programme

As you will know, the Covid-19 vaccination roll out is a fast moving and changing situation and we are aiming to keep you informed by providing weekly updates. 

The Covid-19 vaccination programme is now expected to start in care homes in early January. This is because the first vaccine likely to be available cannot be transported to care homes because of how it needs to be stored.  However we are expecting an alternative vaccine to be available from January onwards. 

We want to assure you that care home residents and all care staff remain a priority for vaccination. As soon as a vaccine is available and a date has been confirmed, our goal is to vaccinate residents and as many staff as possible. If we are able to vaccinate staff earlier we will do so and details on how we may be able to do that are currently being finalised. As soon as we have a local plan and confirmation of vaccines for health and care staff we will let you know. We want to assure you that our plans are to give frontline health care staff equal access to the vaccinations, whichever setting they work in. 

For now, the most important thing we can collectively do to prepare for this programme is to ensure as many staff and residents are vaccinated against the Flu as possible and that your returns on the NHS tracker submission is used to record the numbers of people vaccinated. Having the Flu vaccination now will not delay any opportunities to have the Covid vaccination when it rolls out. 

Thank you for your continued support and co-operation.

Rosa Waddingham - Chief Nurse, NHS Nottingham and Nottinghamshire CCG and ICS
Melanie Brooks - Corporate Director for Adult Social Care and Health, Nottinghamshire County Council
Alison Challenger - Director of Public Health, Nottingham City Council
Nicola Ryan - Interim Chief Nurse, NHS Bassetlaw CCG

Vaccination Information and FAQs for Social Care Providers

The Nottingham and Nottinghamshire Clinical Commissioning Group have created some guidance for social care providers around vaccinations. There is a lot of information about the covid-19 vaccine and we all have lots of questions. To help with the answers to the questions they have put together several FAQs.

To support this guidance the Public Health team at Nottingham City Council have also created some FAQs, to access this please click on the link below:

The link below takes you to the webinar that the ASC Vaccine Policy Team held on Friday 21st May at 11am. It features the Minister for COVID Vaccine Deployment Nadhim Zahawi, Professor Jonathan Van Tam, and Dr Nikita Kanani who answer questions on the vaccine. 

Vaccination Information for the Public in Nottingham

  • Please click here to view the latest NHS information about the COVID-19 vaccination roll out for the public.

Vaccination Programme, Delivery Plan and Guides

Vaccination Programme and Delivery Plan

Guide for Older Adults

Guide for Social Care Staff

Guide for Healthcare Workers

Information for Women of Childbearing Age

What to Expect After Vaccination

Why You Are Being Asked to Wait

Vaccination Uptake Plan

  • Vaccination uptake plan - Sets out the government's approach to making sure that as many people as possible take up the offer of vaccination.


Vaccination Consent Forms and Letters

COVID-19 vaccination: consent forms and letters for care home residents

Coronavirus (COVID-19) vaccination consent forms and letter templates for care home residents.

COVID-19 vaccination: consent form and letter for social care staff

Coronavirus (COVID-19) vaccination consent form and letter templates for social care staff.

COVID-19 vaccination: consent form and letter for healthcare workers

Coronavirus (COVID-19) vaccination consent form and letter templates for healthcare workers.

COVID-19 vaccination: consent form and letter for adults

Coronavirus (COVID-19) vaccination consent form and letter templates for adults who are able to consent.

Vaccination Resources including Easy Read

Easy Read and BSL

Vaccinations Resources

Care Home and Healthcare Settings Posters

Vaccination Information from CCG and NHS

Dear Stakeholders, 

You will have seen considerable national and international media coverage of the roll-out of the Covid-19 vaccination programme in the UK. This short briefing will make sure that you are up to date on the situation here in Nottingham and Nottinghamshire. 

As you will be aware, Nottingham University Hospitals NHS Trust and Sherwood Forest Hospitals NHS Foundation Trust have been selected as two of the nationwide Hospital Hub sites that will be vaccinating starting this week. Initially the focus will be on patients who are aged over 80s and care home staff and residents, alongside hospital, wider NHS and social care colleagues. 

We have been planning this vaccination roll-out for several months and last week held a simulation event to ensure that our operational model is robust. Colleagues from across the health and care system have been contributing to the delivery of these plans throughout their development and are confident that we have the appropriate plans in place. 

Over the coming weeks, we will be opening Vaccination Centres across Nottingham and Nottinghamshire – these are sites outside of the hospitals with good transport links. We are also planning the opening of smaller Local Vaccination Services to enable even more convenient access for citizens to get vaccinated. Details on both of these other routes to the vaccine will be shared in due course – eligible citizens will be contacted and asked to make an appointment to attend these locations.

Finally, it is important to note that this is a phased roll-out of the vaccine and it will take many weeks for all of the eligible groups to be vaccinated. Citizens will be contacted when it is their turn to be vaccinated and will be provided with all the relevant information then. You will not be able to get booked in for a vaccination by calling your GP or turning up at a hospital without an appointment.  


John Brewin, Chief Executive, Nottinghamshire Healthcare NHS Foundation Trust

Tracy Taylor, Chief Executive, Nottingham University Hospitals NHS Trust

Richard Mitchell, Chief Executive, Sherwood Forest Hospitals NHS Foundation Trust

Amanda Sullivan, Accountable Officer, Nottingham and Nottinghamshire Clinical Commissioning Group

Other Related Guidance

Dementia UK - Giving the COVID-19 vaccine to someone with dementia

The national Covid-19 vaccination programme began on the 8th December 2020 with the Pfizer/BioNTech vaccine.  The Pfizer/BioNTech vaccine is given in two doses, 21 days apart.  

The vaccine is not compulsory but is recommended, especially in the case for people at highest risk of catching the infection and of suffering serious complications if they catch it.  

If you are close to the person with dementia, such as being their carer, relative or their registered Lasting Power of Attorney (LPA) for Health and Welfare, then you may want to think how you can prepare and support them to have the vaccine. 

Coronavirus (COVID-19): looking after people who lack mental capacity

Page summary:
Guidance for health and social care staff who are caring for, or treating, a person who lacks the relevant mental capacity.

Change made:
The attachment ‘The Mental Capacity Act (2005) (MCA) and the deprivation of liberty safeguards (DoLS) during the coronavirus (COVID-19) pandemic: additional guidance’ has been updated. A new sub-section has been added – ‘Offering a vaccine to someone who lacks the relevant mental capacity’.

New vaccine resources for adult social care – NHS Test and Trace

Thank you for your continued support for social care workers to take up the COVID-19 vaccine. More than 1.2million colleagues have now taken up the offer of a vaccine, helping to protect themselves, their loved ones and the people they care for from the virus. 

While most social care workers have now been vaccinated, we know that there are some who are still unsure about having the COVID-19 vaccine. 

If you missed our recent webinar with Deputy Chief Medical Officer Professor Jonathan Van Tam and Dr Nikita Kanani, you can view it here:

In addition to this, we have also produced a suite of new resources to help care managers reassure their staff about having the vaccine. This includes a briefing leaflet for care managers, a Q&A, downloadable posters, social media graphics, and email signatures. 

Please download these from our Google Drive here:

Or from Public Health England’s Campaign Resource Centre:

We also have a range of other materials available in our Communications Toolkit for the Adult Social Care sector, including case study videos, blogs, and social media content in a variety of languages which you can use across your own channels.

Thank you NHS Test & Trace

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